CALENDAR For local governments
A public meeting calendar that fills itself in.
The Calendar puts public meetings and community events on one calendar on your community's website. Meetings your staff post with their agendas appear on it on their own, so nobody enters a date twice, and residents can add any meeting or event to Google, Outlook or Apple calendars with one click.
- Every tool included
- WCAG 2.1 AA
- Works with BS&A
What goes wrong when meetings and events live in different places?
Many offices keep a separate calendar for meetings, a list of events on the parks page and a flyer on the home page. When one changes and the others don't, residents can't tell which date is right.
What residents run into
- Someone checks the calendar, sees no meeting, and misses the one that was posted on the board's page.
- Residents copy dates into their own phones by hand and miss it when a meeting is moved.
- Looking for parks events means scrolling past every board meeting of the month.
What your staff deal with
- Your staff type the same meeting into the calendar after already posting the agenda.
- A rescheduled meeting gets fixed in one place and left wrong in another.
- Each department asks for its own calendar, and the website ends up with five.
How does the calendar stay up to date?
It reads from the tools your staff already use, so there's one place to change a date.
Post a meeting in Agendas & Minutes
As soon as a meeting is created for a board, it appears on the calendar with a link to its agenda.
Add community events
Your staff add events like a cleanup day or a summer concert directly to the calendar and tag the department that runs them.
Residents filter what they need
A resident can narrow the calendar to one department or board, so the parks schedule isn't buried under meetings.
Residents save it to their own calendar
Each meeting and event has buttons to add it to Google, Outlook or Apple calendars, so the date lives on their phone.
What's in the Calendar?
One calendar, kept accurate without anyone entering a date twice.
Meetings appear automatically
Every meeting posted through Agendas & Minutes lands on the calendar with its time and a link to the agenda. Move the meeting and the calendar entry moves with it, because there's only one record.
Add to Google, Outlook or Apple calendars
Residents tap a button and the meeting or event is in the calendar they already check every morning, with the date, time and a link back to the details.
Filter by department or board
One shared calendar can still feel small. Residents choose the board, commission or department they care about and see only those dates.
Built accessible
A calendar that works without a mouse
Calendar grids are a common accessibility problem: tiny click targets, dates that only make sense visually and pop-ups a keyboard can't reach. This calendar is built to meet WCAG 2.1 AA, the standard in the ADA Title II rule, with real headings, text labels on every date and controls that work with a keyboard and a screen reader. See how we approach it on the accessibility page.
Questions about Calendar.
Short answers, linked to the law where it applies. Ask us anything else on a demo.
Do we have to enter meetings on the calendar separately?
No. Meetings posted in Agendas & Minutes show up on the calendar on their own, linked to their agenda. Your staff add only the community events that aren't meetings, like a cleanup day or a concert in the park, and those get tagged with the department that runs them.
Can residents follow just one board's meetings?
Yes. The calendar filters by board or department, and each board page in Agendas & Minutes has its own calendar and RSS feed. A resident who only cares about the planning commission can subscribe to that board and see new meetings appear in their own calendar app.
Which calendar apps can residents use?
Google, Outlook and Apple calendars all have an add button. Those apps share a standard calendar file format called iCalendar, published as RFC 5545 (opens in a new tab), so most other calendar apps that read that format can open the same file.
Does posting a meeting on the calendar meet our state's notice rules?
Not by itself. States set where and how far ahead notices go, and some require a notice on the home page or at your office as well. The state guides list each state's rule, and your attorney can confirm what applies to each board.
Curious how one calendar replaces several?
On a demo we'll post a meeting and watch it land on the calendar, then add it to a phone calendar.